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Applies to: Windows Server 2022, Windows Server 2019, Windows Server 2016, Windows Server 2012 R2, Windows 10, Windows 8.1, Windows 7
This topic discusses Work Folders, a role service for file servers running Windows Server that provides a consistent way for users to access their work files from their PCs and devices.
If you're looking to download or use Work Folders on Windows 10, Windows 7, or an Android or iOS device, see the following:
- Work Folders for Windows 10
- Work Folders for Windows 7 (64 bit download)
- Work Folders for Windows 7 (32 bit download)
- Work Folders for iOS
- Work Folders for Android
Note
The Work Folders application for Android and iOS is no longer being actively developed and will remain on the respective app stores if the application is functioning properly.
Role description
With Work Folders users can store and access work files on personal computers and devices, often referred to as bring-your-own device (BYOD), in addition to corporate PCs. Users gain a convenient location to store work files, and they can access them from anywhere. Organizations maintain control over corporate data by storing the files on centrally managed file servers, and optionally specifying user device policies such as encryption and lock-screen passwords.
Work Folders can be deployed with existing deployments of Folder Redirection, Offline Files, and home folders. Work Folders stores user files in a folder on the server called a sync share. You can specify a folder that already contains user data, which enables you to adopt Work Folders without migrating servers and data or immediately phasing out your existing solution.
Practical applications
Administrators can use Work Folders to provide users with access to their work files while keeping centralized storage and control over the organization's data. Some specific applications for Work Folders include:
Provide a single point of access to work files from a user's work and personal computers and devices
(Video) Work Folders DemonstrationAccess work files while offline, and then sync with the central file server when the PC or device next has Internet or intranet connectivity
Deploy with existing deployments of Folder Redirection, Offline Files, and home folders
Use existing file server management technologies, such as file classification and folder quotas, to manage user data
Specify security policies to instruct user's PCs and devices to encrypt Work Folders and use a lock screen password
Use Failover Clustering with Work Folders to provide a high-availability solution
Important functionality
Work Folders includes the following functionality.
| Functionality | Availability | Description |
|---|---|---|
| Work Folders role service in Server Manager | Windows Server 2019, Windows Server 2016, or Windows Server 2012 R2 | File and Storage Services provides a way to set up sync shares (folders that store user's work files), monitors Work Folders, and manages sync shares and user access |
| Work Folders cmdlets | Windows Server 2019, Windows Server 2016, or Windows Server 2012 R2 | A Windows PowerShell module that contains comprehensive cmdlets for managing Work Folders servers |
| Work Folders integration with Windows | Windows 10 Windows 8.1 Windows RT 8.1 Windows 7 (download required) | Work Folders provides the following functionality in Windows computers: - A Control Panel item that sets up and monitors Work Folders |
| Work Folders app for devices | Android Apple iPhone and iPad® | An app that allows popular devices to access files in Work Folders |
New and changed functionality
The following table describes some of the major changes in Work Folders.
| Feature/functionality | New or updated? | Description |
|---|---|---|
| Improved logging | New in Windows Server 2019 | Event logs on the Work Folders server can be used to monitor sync activity and identify users that are failing sync sessions. Use Event ID 4020 in the Microsoft-Windows-SyncShare/Operational event log to identify which users are failing sync sessions. Use Event ID 7000 and Event ID 7001 in the Microsoft-Windows-SyncShare/Reporting event log to monitor users that are successfully completing upload and download sync sessions. |
| Performance counters | New in Windows Server 2019 | The following performance counters were added: Bytes downloaded/sec, Bytes uploaded/sec, Connected Users, Files downloaded/sec, Files uploaded/sec, Users with change detection, Incoming requests/sec and Outstanding requests. |
| Improved server performance | Updated in Windows Server 2019 | Performance improvements were made to handle more users per server. The limit per server varies and is based on the number of files and file churn. To determine the limit per server, users should be added to the server in phases. |
| On-demand file access | Added to Windows 10 version 1803 | Enables you to see and access all of your files. You control which files are stored on your PC and available offline. The rest of your files are always visible and don’t take up any space on your PC, but you need connectivity to the Work Folders file server to access them. |
| Azure AD Application Proxy support | Added to Windows 10 version 1703, Android, iOS | Remote users can securely access their files on the Work Folders server using Azure AD Application Proxy. |
| Faster change replication | Updated in Windows 10 and Windows Server 2016 | For Windows Server 2012 R2, when file changes are synced to the Work Folders server, clients are not notified of the change and wait up to 10 minutes to get the update. When using Windows Server 2016, the Work Folders server immediately notifies Windows 10 clients and the file changes are synced immediately. This capability is new in Windows Server 2016 and requires a Windows 10 client. If you're using an older client or the Work Folders server is Windows Server 2012 R2, the client will continue to poll every 10 minutes for changes. |
| Integrated with Windows Information Protection (WIP) | Added to Windows 10 version 1607 | If an administrator deploys WIP, Work Folders can enforce data protection by encrypting the data on the PC. The encryption is using a key associated with the Enterprise ID, which can be remotely wiped by using a supported mobile device management package such as Microsoft Intune. |
Software requirements
Work Folders has the following software requirements for file servers and your network infrastructure:
A server running Windows Server 2019, Windows Server 2016, or Windows Server 2012 R2 for hosting sync shares with user files
A volume formatted with the NTFS file system for storing user files
To enforce password policies on Windows 7 PCs, you must use Group Policy password policies. You also have to exclude the Windows 7 PCs from Work Folders password policies (if you use them).
A server certificate for each file server that will host Work Folders. These certificates should be from a certification authority (CA) that is trusted by your users—ideally a public CA.
(Video) 66. How to Setup Work Folders on Windows Server 2019(Optional) An Active Directory Domain Services forest with the schema extensions in Windows Server 2012 R2 to support automatically referring PCs and devices to the correct file server when using multiple file servers.
To enable users to sync across the Internet, there are additional requirements:
The ability to make a server accessible from the Internet by creating publishing rules in your organization's reverse proxy or network gateway
(Optional) A publicly registered domain name and the ability to create additional public DNS records for the domain
(Optional) Active Directory Federation Services (AD FS) infrastructure when using AD FS authentication
Work Folders has the following software requirements for client computers:
PCs and devices must be running one of the following operating systems:
Windows 10
Windows 8.1
Windows RT 8.1
Windows 7
Android 4.4 KitKat and later
(Video) Work FoldersiOS 10.2 and later
Note
The Work Folders application for Android and iOS is no longer being actively developed and will remain on the respective app stores if the application is functioning properly.
Windows 7 PCs must be running one of the following editions of Windows:
Windows 7 Professional
Windows 7 Ultimate
Windows 7 Enterprise
Windows 7 PCs must be joined to your organization's domain (they can't be joined to a workgroup).
Enough free space on a local, NTFS-formatted drive to store all the user's files in Work Folders, plus an additional 6 GB of free space if Work Folders is located on the system drive, as it is by default. Work Folders uses the following location by default: %USERPROFILE%\Work Folders
However, users can change the location during setup (microSD cards and USB drives formatted with the NTFS file system are supported locations, though sync will stop if the drives are removed).
The maximum size for individual files is 10 GB by default. There is no per-user storage limit, although administrators can use the quotas functionality of File Server Resource Manager to implement quotas.
(Video) Server 2016 Tutorial: Work Folders on Windows Server 2016 quick and easyWork Folders doesn't support rolling back the virtual machine state of client virtual machines. Instead perform backup and restore operations from inside the client virtual machine by using System Image Backup or another backup app.
Work Folders compared to other sync technologies
The following table discusses how various Microsoft sync technologies are positioned and when to use each.
| Work Folders | Offline Files | OneDrive for Business | OneDrive | |
|---|---|---|---|---|
| Technology summary | Syncs files that are stored on a file server with PCs and devices | Syncs files that are stored on a file server with PCs that have access to the corporate network (can be replaced by Work Folders) | Syncs files that are stored in Microsoft 365 or in SharePoint with PCs and devices inside or outside a corporate network, and provides document collaboration functionality | Syncs personal files that are stored in OneDrive with PCs, Mac computers, and devices |
| Intended to provide user access to work files | Yes | Yes | Yes | No |
| Cloud service | None | None | Microsoft 365 | Microsoft OneDrive |
| Internal network servers | File servers running Windows Server 2012 R2, Windows Server 2016, and Windows Server 2019 | File servers | SharePoint server (optional) | None |
| Supported clients | PCs, iOS, Android | PCs in a corporate network or connected through DirectAccess, VPNs, or other remote access technologies | PCs, iOS, Android, Windows Phone | PCs, Mac computers, Windows Phone, iOS, Android |
Note
In addition to the sync technologies listed in the previous table, Microsoft offers other replication technologies, including DFS Replication, which is designed for server-to-server replication, and BranchCache, which is designed as a branch office WAN acceleration technology. For more information, see DFS Namespaces and DFS Replication and BranchCache Overview
Server Manager information
Work Folders is part of the File and Storage Services role. You can install Work Folders by using the Add Roles and Features Wizard or the Install-WindowsFeature cmdlet. Both methods accomplish the following:
Adds the Work Folders page to File and Storage Services in Server Manager
Installs the Windows Sync Shares service, which is used by Windows Server to host sync shares
Installs the SyncShare Windows PowerShell module to manage Work Folders on the server
Interoperability with Windows Azure virtual machines
You can run this Windows Server role service on a virtual machine in Windows Azure. This scenario has been tested with Windows Server 2012 R2, Windows Server 2016, and Windows Server 2019.
To learn how to get started, see Virtual machines in Azure.
See also
| Content type | References |
|---|---|
| Product evaluation | - Work Folders for Android – Released (blog post) - Work Folders for iOS – iPad App Release (blog post) - Introducing Work Folders on Windows Server 2012 R2 (blog post) - Introduction to Work Folders (Channel 9 Video) - Work Folders Test Lab Deployment (blog post) - Work Folders for Windows 7 (blog post) |
| Deployment | - Designing a Work Folders Implementation - Deploying Work Folders - Deploying Work Folders with AD FS and Web Application Proxy (WAP) - Deploying Work Folders with Azure AD Application Proxy - Offline Files (CSC) to Work Folders Migration Guide - Performance Considerations for Work Folders Deployments - Work Folders for Windows 7 (64 bit download) - Work Folders for Windows 7 (32 bit download) |
| Operations | - Work Folders iPad app: FAQ (for users) - Work Folders Certificate Management (blog post) - Monitoring Windows Server 2012 R2 Work Folders Deployments (blog post) - SyncShare (Work Folders) Cmdlets in Windows PowerShell - Storage and File Services PowerShell Cmdlets Quick Reference Card For Windows Server 2012 R2 Preview Edition |
| Troubleshooting | - Windows Server 2012 R2 – Resolving Port Conflict with IIS Websites and Work Folders (blog post) - Common Errors in Work Folders |
| Community resources | - File Services and Storage Forum - The Storage Team at Microsoft - File Cabinet Blog - Ask the Directory Services Team Blog |
| Related technologies | - Storage in Windows Server 2016 - File and Storage Services - File Server Resource Manager - Folder Redirection, Offline Files, and Roaming User Profiles - BranchCache - DFS Namespaces and DFS Replication |
FAQs
What is the role of Work Folders? ›
Administrators can use Work Folders to provide users with access to their work files while keeping centralized storage and control over the organization's data. Some specific applications for Work Folders include: Provide a single point of access to work files from a user's work and personal computers and devices.
How do I use the work folder in Windows 10? ›How do I open Work Folders files from Office apps on Windows 10? In any Office app, select File > Open > This PC, and then find Work Folders on your PC (its default location is C:\Users\user name\Work Folders, where user name is your Windows user name).
Which three operating systems support Work Folders? ›Windows 7. Android 4.4 KitKat and later. iOS 10.2 and later.
What is a good folder structure? ›One folder structure best practice is to avoid having folders that compete with one another. Try not to create folders with overlapping categories. Instead, create folders which are distinct from one another, and use nesting to arrange them as needed.
What are the five main folders? ›Windows 10's This PC evolves from its previous version's My Computer, and keeps its default six folders: Desktop, Documents, Downloads, Documents, Pictures, Videos, the last five of which are, like library folders.
What is the difference between a workspace and a folder? ›A workspace can contain multiple folders. You can customize the settings and preferences of a workspace. A workspace is a folder, or multiple folders, mapped to areas in TFS.
Which best defines Work Folders? ›Which best defines work folders? D-Folders on a Windows server that are used to host files that can be synced to devices. Azure RemoteApp is available on which items? Choose two answers.
How do I organize my computer's work files? ›To sort files, open the folder containing all the files you'd like to organize, right-click within the folder, select Sort by, and then select how you want to sort the files: by name, date, type, size, or tags. Then it's easier to organize computer files from a certain time range.
What are the different types of folders? ›What are the different types of folders? There are six main types of folders: file folders, hanging file folders, expanding file folders, classification folders, zip folders, and pocket folders.
What is a Work Folders client? ›What Is Work Folders? Work Folders is a solution that provides users access to a “sync share” that is used to synchronize a folder in your user profile to a central server, similar to how products like Dropbox/Google Drive/Microsoft OneDrive work.
What is Windows Features Work folder Client? ›
Work Folders Client - allows users to sync a folder and its content from the corporate network to their personal devices. Files created locally will sync back to the file server in the corporate environment.
What is a hierarchy of folders? ›A hierarchical structure is a very common model for file organization, shared by most operating systems (i.e., Windows, Mac, etc.). Folders are nested within subfolders. The hierarchy is much like a traditional outline, and it can be helpful to sketch out your hierarchy before creating it.
What important information should you have in a folder? ›car – title, loan, or lease documents. voter registration cards. bank and credit card accounts – keep a list of all bank and credit card accounts. This is also a great place to store a credit card that you keep for emergencies or debit cards to accounts you don't access often.
What are the 6 basic file operations? ›Six basic file operations. The OS can provide system calls to create, write, read, reposition, delete, and truncate files.
What are the 43 folders? ›A tickler file or 43 Folders System is a collection of date-labeled file folders organized in a way that allows time-sensitive documents to be filed according to the future date on which each document needs action.
What are common folders? ›The common folder is used to store the commonly used files when multiple business processes reference a file, such as file transfer pattern from an FTP client to another FTP client.
What are the three types of workspace views? ›Answer: Microsoft PowerPoint has three main views: normal view, slide sorter view, and slide show view.
What is the definition of a workspace? ›space used or required for one's work, as in an office or home. Computers. a temporary digital storage area that contains related data and software files: You can create and store images in your workspace.
Why do people have homework folders? ›To improve communication between parents and teachers, many schools use homework folders to relay important information and keep everyone on the same page. However, for parents with young learners, these folders are just one more thing to keep track of — another daily obligation.
What is the purpose of folders and directories? ›While a directory is a hierarchical system that allows organizing data on different levels, a folder simply organizes data into one level. A folder is a container that lets the users organize and store documents, images, videos, and other files. We can create folders to store data according to our interests and needs.
What is the purpose of files and folders? ›
A file is the common storage unit in a computer, and all programs and data are "written" into a file and "read" from a file. A folder holds one or more files, and a folder can be empty until it is filled. A folder can also contain other folders, and there can be many levels of folders within folders.
What is the the importance of folder structure? ›Structuring your data files in folders is important for making it easier to locate and organise files and versions. A proper folder structure is especially needed when collaborating with others. The decision on how to organise your data files depends on the plan and organisation of the study.